ONLINE PRIVACY POLICY AGREEMENT
January 1, 2020
Ottoforce Inc. (Ottoforce) values its users' privacy. This Privacy Policy
("Policy") will help you understand how we collect and use personal information
from those who visit our website or make use of our online facilities and services,
and what we will and will not do with the information we collect. Our Policy has been
designed and created to ensure those affiliated with Ottoforce Inc. of our
commitment and realization of our obligation not only to meet, but to exceed, most
existing privacy standards.
We reserve the right to make changes to this Policy at any given time. If you want to
make sure that you are up to date with the latest changes, we advise you to
frequently visit this page. If at any point in time Ottoforce Inc. decides to
make use of any personally identifiable information on file, in a manner vastly
different from that which was stated when this information was initially collected, the
user or users shall be promptly notified by email. Users at that time shall have the
option as to whether to permit the use of their information in this separate manner.
This Policy applies to Ottoforce Inc., and it governs any and all data
collection and usage by us. Through the use of ottoforce.com, you are therefore
consenting to the data collection procedures expressed in this Policy.
Please note that this Policy does not govern the collection and use of information by
companies that Ottoforce Inc. does not control, nor by individuals not
employed or managed by us. If you visit a website that we mention or link to, be
sure to review its privacy policy before providing the site with information. It is
highly recommended and suggested that you review the privacy policies and
statements of any website you choose to use or frequent to better understand the
way in which websites garner, make use of and share the information collected.
Specifically, this Policy will inform you of the following
1. What personally identifiable information is collected from you through our
website;
2. Why we collect personally identifiable information and the legal basis for such
collection;
3. How we use the collected information and with whom it may be shared;
4. What choices are available to you regarding the use of your data; and
5. The security procedures in place to protect the misuse of your information.
Information We Collect
It is always up to you whether to disclose personally identifiable information to us,
although if you elect not to do so, we reserve the right not to register you as a user
or provide you with any products or services. This website collects various types of
information, such as:
Voluntarily provided information which may include your name, address,
email address, billing and/or credit card information etc. which may be used
when you purchase products and/or services and to deliver the services you
have requested.
Information automatically collected when visiting our website, which
may include cookies, third party tracking technologies and server logs.
In addition, Ottoforce Inc. may have the occasion to collect non-
personal anonymous
demographic information, such as age, gender, household income, political
affiliation, race and
religion, as well as the type of browser you are using, IP address, or type of
operating system,
which will assist us in providing and maintaining superior quality service.
Ottoforce Inc. may also deem it necessary, from time to time, to follow
websites that our users may frequent to gleam what types of services and products
may be the most popular to customers or the general public.
Please rest assured that this site will only collect personal information that you
knowingly and willingly provide to us by way of surveys, completed membership
forms, and emails. It is the intent of this site to use personal information only for the
purpose for which it was requested, and any additional uses specifically provided for
on this Policy.
Why We Collect Information and For How Long
We are collecting your data for several reasons:
To better understand your needs and provide you with the services you have
requested;
To fulfill our legitimate interest in improving our services and products;
To send you promotional emails containing information we think you may like
when we have your consent to do so;
To contact you to fill out surveys or participate in other types of market
research, when we have your consent to do so;
To customize our website according to your online behavior and personal
preferences.
The data we collect from you will be stored for no longer than necessary. The length
of time we retain said information will be determined based upon the following
criteria: the length of time your personal information remains relevant; the length of
time it is reasonable to keep records to demonstrate that we have fulfilled our duties
and obligations; any limitation periods within which claims might be made; any
retention periods prescribed by law or recommended by regulators, professional
bodies or associations; the type of contract we have with you, the existence of your
consent, and our legitimate interest in keeping such information as stated in this
Policy.
Use of Information Collected
Ottoforce Inc. does not now, nor will it in the future, sell, rent or lease any
of its customer lists and/or names to any third parties. Ottoforce Inc. may
collect and may make use of personal information to assist in the
operation of our website and to ensure delivery of the services you need and
request. At times, we may find it necessary to use personally identifiable information
as a means to keep you informed of other possible products and/or services that
may be available to you from ottoforce.com
Ottoforce Inc. may also be in contact with you with regards to completing
surveys and/or research questionnaires related to your opinion of current or
potential future services that may be offered.
Ottoforce Inc. may feel it necessary, from time to time, to contact you on
behalf of our other external business partners with regards to a potential new offer
which may be of interest to you. If you consent or show interest in presented offers,
then, at that time, specific identifiable information, such as name, email address
and/or telephone number, may be shared with the third
party.
Ottoforce Inc. may find it beneficial to all our customers to share specific
data with our trusted partners in an effort to conduct statistical analysis, provide you
with email and/or postal mail, deliver support and/or arrange for deliveries to be
made. Those third parties shall be strictly prohibited from making use of your
personal information, other than to deliver those services which you requested, and
as such they are required, in accordance with this agreement, to maintain the
strictest of confidentiality with regards to all your information. Ottoforce
Solutions uses various third-party social media features including but not limited to
https://www.linkedin.com/company/ottoforce and other interactive
programs. These may collect your IP address and require cookies to work properly.
These services are governed by the privacy policies of the providers and are not
within Ottoforce Inc.’s control.
Disclosure of Information
Ottoforce Inc. may not use or disclose the information provided by you
except under the following circumstances:
as necessary to provide services or products you have ordered;
in other ways described in this Policy or to which you have otherwise
consented;
in the aggregate with other information in such a way so that your identity
cannot reasonably be determined;
as required by law, or in response to a subpoena or search warrant;
to outside auditors who have agreed to keep the information confidential;
as necessary to enforce the Terms of Service;
as necessary to maintain, safeguard and preserve all the rights and property of
Ottoforce Inc..
Non-Marketing Purposes
Ottoforce Inc. greatly respects your privacy. We do maintain and reserve
the right to contact you if needed for non-marketing purposes (such as bug alerts,
security breaches, account issues, and/or changes in Ottoforce Inc.
products and services). In certain circumstances, we may use our website,
newspapers, or other public means to post a notice.
Children under the age of 13
Ottoforce Inc. 's website is not directed to, and does not knowingly collect
personal identifiable information from, children under the age of thirteen (13). If it is
determined that such information has been inadvertently collected on anyone under
the age of thirteen (13), we shall immediately take the necessary steps to ensure that
such information is deleted from our system's database, or in the alternative, that
verifiable parental consent is obtained for the use and storage of such information.
Anyone under the age of thirteen (13) must seek and obtain parent or guardian
permission to use this website.
Unsubscribe or Opt-Out
All users and visitors to our website have the option to discontinue receiving
communications from us by way of email or newsletters. To discontinue or
unsubscribe from our website please send an email that you wish to unsubscribe to
info@ottoforce.com. If you wish to unsubscribe or opt-out from any third-party
websites, you must go to that specific website to unsubscribe or opt-out.
Ottoforce will continue to adhere to this Policy with respect to any personal
information previously collected.
Links to Other Websites
Our website does contain links to affiliate and other websites. Ottoforce
Solutions does not claim nor accept responsibility for any privacy policies, practices
and/or procedures of other such websites. Therefore, we encourage all users and
visitors to be aware when they leave our website and to read the privacy statements
of every website that collects personally identifiable information.
This Privacy Policy Agreement applies only and solely to the information collected by
our website.
Notice to European Union Users
Ottoforce Inc. 's operations are located primarily in the United States. If you
provide information to us, the information will be transferred out of the European
Union (EU) and sent to the United States. (The adequacy decision on the EU-US
Privacy became operational on August 1, 2016.
This framework protects the fundamental rights of anyone in the EU who’s personal
data is transferred to the United States for commercial purposes. It allows the free
transfer of data to companies that are certified in the US under the Privacy Shield.)
By providing personal information to us, you are consenting to its storage and use as
described in this Policy.
Your Rights as a Data Subject
Under the regulations of the General Data Protection Regulation ("GDPR") of the EU
you have certain rights as a Data Subject.
These rights are as follows:
The right to be informed: this means we must inform you of how we intend to
use your personal data and we do this through the terms of this Policy.
The right of access: this means you have the right to request access to the
data we hold about you and we must respond to those requests within one
month. You can do this by sending an email to legal@ottoforce.com.
The right to rectification: this means that if you believe some of the date, we
hold is incorrect, you have the right to have it corrected. You can do this by
logging into your account with us, or by sending us an email with your
request.
The right to erasure: this means you can request that the information we hold
be deleted, and we will comply unless we have a compelling reason not to, in
which case you will be informed of same. You can do this by sending an email
to legal@ottoforce.com.
The right to restrict processing: this means you can change your
communication preferences or opt-out of certain communications. You can
do this by sending an email to info@ottoforce.com.
The right of data portability: this means you can obtain and use the data we
hold for your own purposes without explanation. If you wish to request a copy
of your information, contact us at legal@ottoforce.com.
The right to object: this means you can file a formal objection with us
regarding our use of your information with regard to third parties, or its
processing where our legal basis is our legitimate interest in it. To do this,
please send an email to legal@ottoforce.com.
In addition to the rights above, please rest assured that we will always aim to encrypt
and anonymize your personal information whenever possible. We also have
protocols in place in the unlikely event that we suffer a data breach and we will
contact you if your personal information is ever at risk. For more details regarding
our security protections see the section below or visit our website at ottoforce.com.
Security
Ottoforce Inc. takes precautions to protect your information. When you
submit sensitive information via the website, your information is protected both
online and offline. Wherever we collect sensitive information (e.g. credit card
information), that information is encrypted and transmitted to us in a secure way.
You can verify this by looking for a lock icon in the address bar and looking for
"https" at the beginning of the address of the webpage. While we use encryption to
protect sensitive information transmitted online, we also protect your information
offline. Only employees who need the information to perform a specific job (for
example, billing or customer service) are granted access to personally identifiable
information. The computers and servers in which we store personally identifiable
information are kept in a secure environment. This is all done to prevent any loss,
misuse, unauthorized access, disclosure or modification of the user's personal
information under our control.
The company also uses Secure Socket Layer (SSL) for authentication and private
communications to build users' trust and confidence in the internet and website use
by providing simple and secure access and communication of credit card and
personal information.
Acceptance of Terms
By using this website, you are hereby accepting the terms and conditions stipulated
within the Privacy Policy Agreement. If you are not in agreement with our terms and
conditions, then you should refrain from further use of our sites. In addition, your
continued use of our website following the posting of any updates or changes to our
terms and conditions shall mean that you agree and acceptance of such changes.
How to Contact Us
If you have any questions or concerns regarding the Privacy Policy Agreement
related to our website, please feel free to contact us at the following email,
telephone number or mailing address.
Email: legal@ottoforce.com
Telephone Number: +1.402.732.2487
Mailing Address:
Ottoforce Inc.
4400 TX-121 Ste 300-001, Lewisville, TX 75056

The data controller responsible for your personal information for the purposes of
GDPR compliance is:
Ottoforce Inc.
Email: legal@ottoforce.com
Telephone Number: +1.402.732.2487
Ottoforce Inc.
4400 TX-121 Ste 300-001, Lewisville, TX 75056
GDPR Disclosure:
If you answered "yes" to the question Does your website comply with the General Data Protection
Regulation ("GDPR")? then the Privacy Policy above includes language that is meant to account for such
compliance. Nevertheless, in order to be fully compliant with GDPR regulations your company must fulfill
other requirements such as: (i) doing an assessment of data processing activities to improve security; (ii)
have a data processing agreement with any third party vendors; (iii) appoint a data protection officer for
the company to monitor GDPR compliance; (iv) designate a representative based in the EU under certain
circumstances; and (v) have a protocol in place to handle a potential data breach. For more details on how
to make sure your company is fully compliant with GDPR, please visit the official
website at https://gdpr.eu.
FormSwift and its subsidiaries are in no way responsible for determining whether or not your
company is in fact compliant with GDPR and takes no responsibility for the use you make of this Privacy
Policy or for any potential liability your company may face in relation to any GDPR compliance issues.
COPPA Compliance Disclosure:
This Privacy Policy presumes that your website is not directed at children under the age of 13 and does
not knowingly collect personal identifiable information from them or allow others to do the same through
your site. If this is not true for your website or online service and you do collect such information (or allow
others to do so), please be aware that you must be compliant with all COPPA regulations and guidelines
in order to avoid violations which could lead to law enforcement actions, including civil penalties.
In order to be fully compliant with COPPA your website or online service must fulfill other requirements
such as: (i) posting a privacy policy which describes not only your practices, but also the practices of any
others collecting personal information on your site or service — for example, plug-ins or ad networks; (ii)
include a prominent link to your privacy policy anywhere you collect personal information from children;
(iii) include a description of parental rights (e.g. that you won't require a child to disclose more
information than is reasonably necessary, that they can review their child's personal information, direct
you to delete it, and refuse to allow any further collection or use of the child's information, and the
procedures to exercise their rights); (iv) give parents "direct notice" of your information practices before
collecting information from their children; and (v) obtain the parents' "verifiable consent" before
collecting, using or disclosing personal information from a child. For more information on the definition of
these terms and how to make sure your website or online service is fully compliant with COPPA please
visit https://www.ftc.gov/tips-advice/businesscenter/ guidance/childrens-online-privacy-protection-rule-
six-step-compliance.
FormSwift and its subsidiaries are in no way responsible for determining whether or not your company is
in fact compliant with COPPA and takes no responsibility for the use you make of this Privacy Policy or for
any potential liability your company may face in relation to any COPPA compliance issues.